Biology Department News and Events

We are happy to confirm that the new system for recording hours worked and annual leave is now in place and is available for use by admin and technical support staff.

Admin and technical staff - you should have now completed two Google forms:

• New Flexitime and Annual Leave System - Information required for system set up
• New Flexitime and Annual Leave System - Flexi Hours to Carry Over

If you have not completed the above forms, please do so as soon as possible.

Please find guidance notes below and a link to the Flexitime App WIKI page

• Guidance notes for Line Managers - please follow this step by step guide to help familiarise yourself with the system
• Guidance notes for users - please share this with new staff to help them familiarise themselves with the new system
• Flexitime and Leave App WIKI page

These rooms are not on the central booking system.
To book add your name to the booking sheet, see tabs at the bottom of the sheet for each room.

Biology K/2 Meeting Rooms

Room details

• Capacity 8, boardroom style layout
• Portable data projectors are available in the K1 DMT office area. They are located on top of the filing cabinets opposite the entrance to K126 meeting room. They are 'plug-and-play' - very easy to use, plug the HDMI cable into your laptop and into the projector, plug the projector into a power socket and turn on. There is a small stand that can be unscrewed from the front base of the projector to angle it upwards, the lens can be twisted to focus the image on the wall. Any issues, contact DMT for assistance. Please remember to return them to their storage location on the filing cabinet after you have finished with them for use by others.
• Access is via a KABA lock, if you can't get into K/2 please make sure you have presented your card at one of the card updating points at one of the entrances to the department
• There are 4 opening windows in each room

The PDR process has now been completed. 

For more details about the documentation/process, please follow this link to the guidance notes .   

Please do not hesitate to contact the DMT Hub Team if you have any queries about this process or if you do not think your named reviewer is correct.

Please join us in welcoming the following staff to the Department:

The following staff are leaving the Department over the next few months and we wish them all the best for their future:

If you are involved with recruiting or requesting contract variations for staff who are funded by core departmental codes (i.e. those beginning with a number or with the letter 'M'), the Faculty of Science has implemented a new pre-approval process.  Please be advised you do not need to follow the below process if your request is funded by work orders - starting with the letters R,C,E,G,H,A,N.

The new pre-approval process comes into effect immediately and if you wish to advertise a new core funded departmental post or ask for a contract variation e.g. contract extension, change in hours etc you must gain Faculty approval using the google forms below before submitting the online Contract Variation or Vacancy Request form.

Form: Grade 2 - Grade 5 

Form: Grade 6+

Further information and an FAQ is available  under forms and templates.

Changes to ordering on the Stores Credit Cards

The way you place requests for orders to be paid for using a Biology Departmental Credit Card is changing from 1 August 2021.

The introduction of YEP2 has created some complications in the way we process these requests, so it was a chance to review the whole process. 

You no longer need to submit a requisition via YEP2/Agresso so instead please use the Google Form linked below. Also linked via the Biology Finance and Stores webpages. 

https://forms.gle/ViRanWmFUnkLA6tJ9

On this form, you fill in the details of what you want to order, where from, work order and all the relevant information for Supplies and Goods Services (Stores) to be able to place and pay for your order. 

Please ensure purchase requests adhere to the University procurement regulations and that you have the budget holder’s approval.

University purchasing cards (Barclaycard) should typically be used for the following: 

• Low value items from suppliers who will be used infrequently or as a one off purchase to avoid YEP setup. 

• Purchasing goods/services only available through the Internet.

University purchasing cards (Barclaycard) must not be used for: 

• Purchasing goods or services from suppliers already set up on YEP.

• Purchasing goods or services where contracts or agreements already exist.

We want the @BiologyatYork Twitter and Instagram sites and the Department of Biology YouTube page to be the focal points for social media in the department and therefore we need your help to ensure our posts are frequent, relevant and interesting.

If you would like to advertise an event or have suggestions for other dates to include here, please contact biol-dmthub@york.ac.uk.