Research Support - Contact Information

Research Support Team | Room ENV/035

Laura Smith | Research Facilitator | extension 4063

Hannah Fessey | Research Administrator (0.5FTE) | extension 5470

Ethics Proposals

Colin McClean oversees this inbox on behalf of the review committee.

Key Things to Remember

Submitting research proposals

Please contact as early as possible so that we can provide support with the application process. Complex applications (e.g. any bid with an external partner or in a foreign currency) need to be submitted for internal approval at least 6 working days before the funder deadline, and Research Support should be made aware of the application before this time.

If you need PVC-R (Pro-Vice-Chancellor for Research) approval or match funding you should allow at least 2 weeks before the funder deadline to get approval.

Some funding schemes require proposals go through university-level selection processes (sometimes called 'sifts' or 'demand management') prior to submission to the funder. Any internal processes required will be advertised by email in advance of the funder deadline.

If you are applying for an internal funding opportunity, the Chair of Departmental Research Committee usually has to approve the application if it is worth more than £2,000. Please let us know that you intend to submit as early as possible, and then send the completed application to at least one week before the deadline.

Paper eligibility for REF

You need to take action to ensure that your papers are eligible for REF. Upon acceptance of your paper by the journal, you need to create a record for it in PURE. Here are step-by-step instructions. You can also import from an online source, such as Scopus, and link your PURE account to your ORCID iD and set it to automatically export your publications to ORCID. Please ask if you have any questions.

Departmental Research Committee (DRC)

Departmental Research Committee - membership, Terms of Reference, and meeting minutes

Departmental Support for Research

The Department runs a number of initiatives to support your research. If you have any questions, or would like to discuss them further, please contact the Chair of Departmental Research Committee, or the Department's Research Support Team (

Support AvailableDetailsContact/Further Information

Environment and Geography Development Fund

The Development Fund is now closed to applications because the funding available has been allocated. The fund may be reopened if funded projects don't go ahead. Otherwise, the next round of funding will open in August/September 2023.

This funding is for activities such as priming of new research (including pedagogical), collaborative research visits, workshops, establishing networks, conference attendance, and Challenge Area Research Group (CARG) activities. This might include funding for travel, consumables or equipment, but not for buy-out of academic staff time.

Applications are typically for:

  • Up to £1000 for activities relating to travel/conferences
  • Up to £2,500 for research pump priming activities
  • Up to £1,500 contribution towards open access costs for non-UKRI research. UKRI open access applications should follow this procedure: Open Access Publications - UKRI

Travel funds are limited to one successful application per person per year, and there can only be one travel event within the application, e.g. one conference.

We ask that research pump priming projects end by 30 June 2023 so that there is time for spend to be reconciled before the end of the financial year (31 July 2023).

Please note that budgets cannot be carried over into the next financial year; awarded funding must be spent and the item received/activity undertaken before the end of the financial year. This means we won't be funding conferences that will take place after 31 July 2023 from the Development Fund.


Open to ART, T&S and ECR (Early Career Researcher) staff, plus PGRs (Postgraduate Researchers). This funding is not open to members of Stockholm Environment Institute - York because they have access to alternative funding streams.

PGRs - please talk to your supervisor first and use your Research Training Support Grant (RTSG) before applying to this scheme.

Your Proposal:

You will need to justify all costs in the form.

Assessments will be based on criteria including academic excellence of the proposal, strength of outcomes, details of planned outputs, plans for follow-up funding, and in the context of other funding available to you.

Assessment Process:

This fund is overseen by the Research Leads Team (RLT), chaired by Nic Carslaw, which comprises the CARG leads, Chair of DRC, Research Facilitator, Graduate Chair, ECR and PhD reps. Applications will be discussed monthly and decisions will be communicated ASAP afterwards. Chair's Action will be an option for applications up to £500.

Please contact to discuss other potential uses of the fund not listed here.

Application form

Exemplar application

Special Interest Groups (SPIGS)

The key purpose of SPIGs is to facilitate interdisciplinary working and to respond to opportunities such as emerging topics, grant applications or high impact papers.

They should contain members from across at least 2 or more of our 4 Challenge Area Research Groups (CARGs), as well as members from other UoY Departments, centres and external stakeholders where necessary.

SPIGs are intended to form as and when needed to generate a clear deliverable - such as a grant proposal, a publication, a policy initiative or an industry commitment - and disband when no longer needed. We expect they will typically have ~3-18 month lifetimes.

Modest amounts of funding are available to help achieve deliverables (indicative maximum £500).

Open to anyone in the Department, including technicians, ECRs and PGRs, and run on the principles of equality and diversity.

Application form

Email completed forms to

Proposal Writing BuddiesWe have a group of buddies available within the Department who have experience of writing successful grant proposals and can work with and support you in your proposal development. This support is flexible and could be used at the early ideas development stages through to support in drafting of your application documents.Contact the Chair of Departmental Research Committee who can help to match you with a buddy
Pitching Research Grant Application IdeasPitching your research grant ideas to colleagues can be an excellent way to get feedback and help you to progress your plans.Contact your Research Group Leader to discuss opportunities
Library of Successful Grant ProposalsWe have a selection of successful grant applications that you can access that might be useful during your drafting of grant proposals.

Early Career Research Support

Our Department has an Early Career Researchers (ECR) Group that meets regularly to discuss relevant issues, share information and to build a strong early career community of researchers.

Departmental Early Career Researcher Representatives
Drop-in SessionsOur research drop-in sessions are an opportunity for you to ask questions, discuss your ideas with colleagues and the Department's Research Support Team and Chair of Departmental Research Committee. We sometimes hold also run 'themed' drop-in sessions that focus on particular topics.

Advertised by email

Research Laboratories

Laboratory Equipment and Facilities

Our list of key departmental laboratory equipment, facilities, costs and contacts should be used to assist with the planning and costing of research projects.

Please note that, where relevant, you also should contact the relevant member of staff named in the document, so that they can provide an estimate of the technician time that will also be required to support your proposal.

Please also note that the prices in the document above do not include VAT and are cost for direct access to the instruments only. As a general rule we do not charge members of the department for technician time. Technical support spent training and supporting departmental users on the equipment does not need to be costed for. The exception is if we have been specifically included on a research project team (with prior agreement) to perform a substantive amount of work as part of that project.

We may, however, charge equipment users from outside of our department for technician time (e.g. training or support) if deemed to be justified and depending on the level of support given. In all cases, we would encourage people to discuss their requirements with us if they are thinking of costing instrument use into their grant proposals. We can advise on the amount of instrument time they will require for a given number of samples as well as whether the techniques we have available are applicable to their samples.

Quick Links

Research Management Systems

Worktribe | PURE

Guidance for using our research management systems can be found on the RSSH Wiki.

Finding Funding

University and other Internal Funds

There are range of funds available within the University including White Rose funding, Impact Acceleration Accounts, pump priming, and Research Champion Funds.

External Funds

Research Professional - an online database of research funding opportunities and a source of international research policy and practice news. You can create customised searches that are sent to you on a regular basis.

UKRI opportunities

YESI newsletter - a weekly newsletter that includes current environment funding opportunities.

Research Policies and Strategies

Departmental Internal Peer Review Process

Departmental Research Expectations

Departmental Research Strategy

University Research Strategy


Visit our Staff Development page to view information on sabbaticals. 

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