You should attend all scheduled teaching sessions that we set for you, either in person or online. Regular attendance is vital to your progression through your degree programme and will help you become a well-rounded learner capable of achieving your full academic potential.
University Regulations state that you should be present at any time at which teaching or other academic engagements have been arranged for your programme (including Saturdays).
If you must be absent, you must consult your Supervisor who can permit an absence of no more than three days.
An absence of more than three days, but no longer than four weeks, can be approved by the Deputy Chair of the Board of Studies (Dr Sally Quinn). Any longer absence during a term which will be counted towards completion of your degree programme requires the approval of Special Cases Committee. See the information on taking a Leave of Absence in the ‘Change Your Plan’ section of ‘Your Course’.
If you stop turning up to scheduled teaching sessions without saying you are withdrawing and do not respond to our efforts to make contact with you within a specified time-scale, the Board of Studies will assume that you have withdrawn from your studies. For further information on the decision process, visit: www.york.ac.uk/staff/supporting-students/issues/academic/taught/withdrawing/
If you are unable to attend due to illness please see the section on self certification. If you are having problems with completing your studies please see the section on Exceptional Circumstances affecting Assessment.
As a matter of courtesy students should should e-mail firstname.lastname@example.org as well as the tutor if you know you will be unable to attend or have missed a tutorial, practical or advanced module. Failure to attend a compulsory sessions or to submit required work will be reported to your supervisor on an "Early Warning Report" (see below).
Should you experience difficulty in completing your academic work, it is important that you talk to your supervisor at an early stage. Your supervisor will try to help you to put matters right.
Early Warning Reports (EWRs)
EWRs will also be issued to those students who fail to complete the required quota of three hours per term of participation hours in year 1 and 2.
Receiving an EWR is a potentially serous matter. If you accrue more than 2 in a given term then you will need to discuss the matter with your supervisor. It may also prove necessary to inform the Board of Studies of the situation especially if other EWRs are issued during the course of your studies. If this arises then the Board will consider your overall pattern of performance and may then issue a formal written warning. In the most extreme cases, failure to address the concerns raised by the EWRs may lead to the Department recommending that you be withdrawn.
It is important to realize that all EWRs that are issued to you are included in your file. These may influence the kind of reference you receive when you wish to engage in voluntary work, paid employment, or future study. It is not uncommon for employers to ask about attendance and the ability to meet deadlines.