There is a University wide requirement for PDRs to be completed. The information from them is collated as a whole and forwarded to HR from where the data is aggregated and anonymised for a summary report which will go to the University’s Executive Board [UEB].
PDRs in DECSDTEF
Within DECS DTEF it is recognised that PDRs should not be a standalone discussion point, but rather a clarification and summary of the yearlong discussions between manager and team.
Each year a summary is given to all line managers for completion alongside their team’s PDRs. The form will act as a prompt to ensure that relevant information is captured, such as:
This information is collated and shared with the DECS DTEF Senior Management team and is reviewed as part of the wider DECS DTEF Future Skills & Succession Plans and also to identify skills-gaps and training needs. The additional information helps DECS DTEF to identify which roles are critical to our business needs and where development requirements should be targeted.
Full guidance and information can be found on the performance management section of the HR webpages
DECS Services will ensure that any Freedom of Information Requests received for the Department are logged and passed to the relevant team for response. We will continue to liaise with that team to ensure that a response is provided within the requested timescales.
If you have noticed that one of your DECS DTEF colleagues has 'gone the extra mile' or has made a difference to a difference to others, why not nominate them for a Making the Difference Awarda Making the Difference Award.
The scheme is intended to reward those who can demonstrate outstanding achievement or excellence of a short-term nature which is of such a high standard or positive impact that it makes a demonstrable difference to students, staff, customers, colleagues, the Directorate or the University as a whole.
If you would like to nominate a member of staff from the DECS DTEF Team, please complete the DECS please complete the DTEF Making the Difference Nomination Form.
The nominations will be reviewed by a panel who meet approximately who meet approximately four times per year (quarterly).
(If you require a printable form please contact DECS DTEF Services for more information)
For more information see the Making the Difference nomination conditions
We support the Time & Attendance System (T&A/Kronos) and input the rotas and shift patterns for approximately 400 members of DECS staff that use it.
We ensure that the relevant trades/grounds staff are assigned the necessary standby allowance through liaison with HR.
We input the callout call out rotas for the trades staff into Kronos.
Within DECS DTEF flexitime is accommodated wherever possible, however, due to operational and service requirements, we have several teams that are excluded from the scheme and other teams which use flexitime but with additional parameters:
All remaining teams within DECS DTEF should use the flexitime in line with the standard University guidelines. The DECS Admin Team can, if required, DTEF Administration team firstname.lastname@example.org provide electronic forms and general administrative support to teams and/or individuals.
Full details of the University’s policy and guidance on flexitime can be found on the HR web pages at https://www.york.ac.uk/admin/hr/policies/leave-and-absence/flexitime/