If you are having trouble connecting to Zoom, check that you have signed in using SSO and are not using a personal account.
IT Services have instructions showing how to sign in correctly
The University has 50 licenses for webinars for up to 500 users. There are more (000's) licenses available for up to 100 particpantsparticipants. Unified Comms & AV jointly control the single large event licence for up to 3,000 participants.
All licenses are enabled on individual University users' accounts by Stefan Wielgosz & Phil Watson on request. via IT Services using this form
Live streaming has been enabled for meetings & webinars - please contact Audio Visual for further information
This page details information from a perspective of delivering a live event via a Zoom webinar - Support levels that Audio Visual can offer
IT Services have more general information regarding Zoom on their webpages
For those interested in the Polling options during webinars, it is worth looking at the University page which provides acomprehensive guide to using Mentimeter. This provides significantly more options than the polling within Zoom.
This is a comprehensive walkthrough of setting up a webinar and includes a transcript.
The 1 hour video is broken down into 3 parts -
Please contact us if you want to talk about how to live stream a Zoom event
Below is an overview ofsome
and suggestions when setting up and running a webinar, and an example process:
The following people should be involved - Host (can be AV), 2nd Support person (Alternative or Co-host), Chair (Optional co-host), Panelists (optional co-hosts), Attendees
3 days (or more) before the event -
Day of the event -
At time of Practice -
5 minutes before the scheduled start time -
Near scheduled start time -
During the webinar -
After the webinar -
Points to note -
You cannot have Breakout Rooms in a webinar
The attendees' view will be different from the panelist view - attendees will see unmuted participants and shared screens only.
Presenters need to click on slides in Powerpoint after sharing their screen to get focus in order to run the presentation from their keyboard
When sharing screen - participants' audio can be switched on (by host) in 'More' options (3 dots on right)
Recording the webinar will open a dialogue box on everyone's screen - they must approve being recorded or leave the meeting. This setting is locked by the acccount administrator for GDPR purposes.
If you are importing csv attendees: the format is email, first_name, last_name (Column A is the email address, column B is the first name, column C is the last name)
IT Services have general information regarding Zoom on their webpages
Many of the points in this document also apply to webinars - General meeting security
If you would like to test how a webinar works in practice for a live event, please get in touch with us